Application Guidelines


The Board meets twice each year, in May and December. Letters of inquiry (LOI) and proposals are accepted through our online application link.

Meeting Date

LOIs received no later than

Notification regarding invitation for full proposal extended by

Proposals received by


February 15

March 7

April 1


September 15

October 15

November 1

If the date is a weekend or holiday, we will accept applications on the next business day.

1. Letter of Inquiry (LOI)

The Sartain Lanier Foundation does not accept unsolicited grant applications. ALL organizations wishing to apply for a grant must first submit a LOI to the Foundation. The LOI is required even if your organization has received funding from us in the past.

LOI Application Instructions:

As of August 11th, 2023, we have transitioned to a new grants management system. If you have already begun working on an application in our old system (found here), please save your work by August 21st and submit your application in our new system by September 15th. After August 21st, there will no longer be access to our old system. Contact our team with any questions or concerns.

Start an application in our GivingData portal here:

Once you access the URL, you will be prompted to do to the following:

  • Create a user account.
  • Enter your tax identification number.
  • Complete the application.

You may save the form at any time to complete later.

In your LOI, you will be asked to share in 750 words or less (1) the purpose of the organization, (2) the population being served, and (3) the focus of the funding request.

2. Grant Application

Once the Foundation has invited you to apply, applicants will receive the link to complete the full application, which will automatically be populated with the information submitted through the LOI process. 

3. Grant Decision Process

If we determine a site visit is required after receipt of your application, a Foundation representative will contact you to schedule a visit. Applicants will be notified shortly after a decision has been made at the May or December Board of Trustees meetings. Periodic updates during a project or at its completion may be requested.